Data Consent and the Electoral Roll

Regulations, legislation, and completing forms…

…they aren’t the most exciting part of Church life, are they? But, the truth is, they are really important.

If we want to continue well with our strategies of Discipleship, Outreach and Serving the Community, then we need to make sure we are adhering to the rules that apply to us as a Church.

In May 2018, new Data Protection Legislation comes into force.

 

What does this mean for me?

It means that everyone who is a part of St Michael’s, needs to give informed consent to their information being stored.

Put simply, we need EVERYONE over the age of 13 to fill in this Data Consent Form.

If you are a parent of a child under the age of 13, please can you fill in the form on their behalf.

 

What about the Electoral Roll?

As well as the Data Consent Form, we also need to revise the Electoral Roll.

We do this every year, and 2018 is no exception!

It’s an integral part of being part of the Church of England.

 

I’m already on the Electoral Roll…

If you are already on the Electoral Roll and your details haven’t changed, you don’t need to complete an Electoral Roll form this year.

However, we still need you to fill in a Data Consent form.

If any of your details have changed, we will pick that up from your Data Consent form.

The next full renewal of the Electoral Roll will be in 2019, when everyone will need to apply again.

 

I’m not on the Electoral Roll. What’s it all about?

It’s the basic list in every parish of all those entitled to vote on elections within the Church of England.

But it’s not just a bit of paperwork!  It’s another way of saying “I belong”. It’s an act of commitment to the local church and to the church as a whole.

It also means you can have your say, and vote at our annual Vision Night on 18th April (the APCM).

 

Am I eligible?

If you meet the following requirements then yes, you certainly are!

  • Over the age of 16
  • Baptised
  • Live in the parish OR have attended St Michael’s regularly for more than six months

If you’re eligible to join, please do sign up!

You can check if you live within parish boundaries by entering your postcode here

 

How do I sign up to the Electoral Roll?

Please fill in an Electoral Roll form, paper copies are available in the reception of St Michael’s Centre. Or you can download one here.

 

I’m still not sure what form you want me to fill in!

If you are a part of St Michael’s, then we need you to fill in a Data Consent form.  Either complete this online form or complete a paper copy.

If we don’t have this consent from you, we will need to remove your details from our records.

If you would like to be added to the Electoral Roll, then we also need you to fill in this Electoral Roll form.  This must be a signed paper copy.

 

If you have any questions about this, please contact Laura (Church Administrator/Electoral Roll Officer) in the Church Office.

 

Electoral Roll

The Electoral Roll, the official list of all church members – is a kind of ‘census’ of everyone who belongs to the church.  It is a legal process to establish the membership and strength of every parish church in England. The Church Electoral Roll is revised each year.

Why should I be on the Electoral Roll?

It is a way of saying “I belong” – an act of commitment to the local church and to the church as a whole.

It also enables you to vote at the church’s annual meeting 19th April (the APCM).

Who can apply?
Anyone over the age of 16, is baptized and either lives in the parish, or has attended for more than six months.

If you are eligible to join, we would love to encourage you to sign up.  You can check if you live within parish boundaries by entering your postcode here

How do I sign up?

The form is available to download here, or copies are available in the reception of St Michael’s Centre.

Once you have completed the form, please place it in the box marked “Electoral Roll Revision” in St Michael’s Centre reception, or hand it in to the office  (we need to have the original signed copy of the form, rather than an emailed form please!)

All forms must be in by 22nd March.

Changes for existing members

If you’re already on the Electoral Roll and have changed your telephone number, e-mail address or name in the past year, we ask that you please complete the form as well (marking it ‘amendment’).

If you have any questions on this, please contact Laura in the office

Church Membership

The Church membership list (Electoral Roll) is revised each year.

What are the benefits of being on the Electoral Roll?electoral-roll-logo-024It helps others to contact you, helps in being part of the church and allows you to vote at the Vision Night.

Who can apply?
Anyone over the age of 16, is baptized and either lives in the parish, or has attended for more than six months.

New Members

If you wish to be placed on the electoral roll we invite you to fill out the application form and return it to us.

Changes 

If you are an existing member and have changed your address, telephone number, e-mail address or name in the past year, please complete the form (marking it ‘amendment’).

The form is available to download here, or copies are in Church and St Michael’s Centre.

Once you have completed the form, please place it in the box marked “Electoral Roll Revision” in Church or St Michael’s Centre reception, or hand it in to the office  ( we need to have the original signed copy of the form, rather than an emailed form please!)

All forms must be in by 24th March.

 

Any questions on this, please contact Laura in the office

 

Church Membership List

The Church membership list (Electoral Roll) is revised each year –if you are new to church, or currently in the directory and have changed anything that appears in it, please do complete one of the electoral roll forms.

You can download it by clicking here.  Please print off, complete, and put in the tray at the back of church or in the internal mail box in the foyer of the Old School Rooms.

The form will also be available in Church.

The benefits?

It helps others to contact you, helps in being part of the church and allows you to vote at the Vision Night. 

Who can apply?
Anyone over the age of 16, is baptized and either lives in the parish or has attended for more than six months.
New Members – If you wish to be placed on the electoral roll we invite you to fill out a pink application form , marking it ‘new’ and return it to us.
Changes – If you are an existing member and have changed, your address, telephone number, e-mail address or name in the past year please complete a pink form marking it ‘amendment’
Please place the completed form in the box in church, marked Electoral Roll Revision, or in the internal mail box in the OSR Foyer
All forms must be in by 22nd March.